Our procurement activities are strictly bound by rules legislated under the NSW Local Government Act 1993 as well as Council's policies and procedures to ensure we achieve best value, fairly and transparently when spending public money.
Standard Terms and Conditions
When doing business with us it is important to familiarise yourself with the processes related to procurement activities as well as our Standard Terms and Conditions.
What is Procurement?
Procurement is the process of buying goods, services and works for the organisation to operate and service the community. This includes determining what goods, services and works are required, seeking competitive quotes, establishing supplier arrangements and processing payments.
Councils must go to open tender for goods, services and materials above the amount specified in Clause 163 of the Local Government Regulations (General) 2005. Currently this amount is $250,000. Links to the specific legislation are below.
Procurement requirements below $250,000 is governed by our Procurement Policy and Procurement Guidelines.
The Tendering Guidelines for NSW Local Government is an informative document that outlines the tendering procedures and methods undertaken by NSW Councils in accordance with the law.
The law does permit exceptions to tendering like buying off contracts established by prescribed entities. Therefore we may choose to use entities like Local Government Procurement and Procurement Australia, or regional initiatives like Southern Sydney Organisation of Councils. We can also use State Government Contracts.
We can also choose to go out for quotes, a tender, or put out an expression of interest. We might do this through websites like Tenderlink or Vendor Panel. It is a good idea to be registered on these sites as it makes it easier for us to do business and if you are part of any of the above panels, let us know!
We will use the most effective method to contact the relevant industries when various procurement projects are going out to market. If you are keen to do business with us please check the websites mentioned above and this website for upcoming opportunities.
Our Procurement Policy
This policy outlines how we conduct procurement including quotes, tenders or expressions of interest. The Bayside Council Procurement Policy was adopted by Council on 12 July 2017.
When dealing with the Council it is important to familiarise yourself with the processes related to procurement activities.
When deciding how to best spend public money, we have to take into account a range of factors including:
- Quality and performance;
- Value for money;
- Risk management;
- Ethics and fair dealing;
- Opportunities for local employment growth; and
We are required to comply with the following acts, regulations and guidelines when procuring goods, services and works:
Our Business Ethics Statement
Our Business Ethics Statement provides important information about our values, business principles, expectations of staff and private sector entities, and how to report unethical behaviour.
In particular, the statement outlines our position on:
- Gifts and benefits (including hospitality);
- Conflicts of interest;
- Communications between Council and the private sector;
- Other employment; and
- Expectations of both Council and contractors (including sub-contractors).